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Purchasing Project Coordinator

The role is in charge of coordinating purchasing projects related to product and/or components of our packaging solutions and providing support to the Sales team as well as the other functions of the company in order to ensure the fulfillment of client's requests and reach an excellent level of customer satisfaction.
We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
?Distribute and receive inquiry request form to be filled out by Sales representatives with all pertinent project details (eg: Item, Quantity, requested lead-time) and within the scope of our product range.
?Review detail requirements of each inquiry with Purchasing Manager and/or Operations Manager to ensure that details are clearly understood.
?Coordinate initial inquiry for new project/new product with participating partner ? Italy or Shanghai.
?Follow up with purchasing partners to ensure timely delivery ? communicate with sales representative throughout the process to ensure accurate information updates.
?Coordinate the pre-production samples development and delivery of pre-production samples by following up with sales for the evaluation and approval of pre-production samples and maintaining library of pre-production samples coordinated with inquiry numbers for easy future reference.
?Coordinate with Purchasing Manager and appropriate freight forwarder shipping releases.
?Upon receipt of each shipment of custom designed products, compare samples from shipment to approved pre-production samples to ensure that products received are correct.
?Work closely with Quality Control as well as Sales to Samples of each should be provided to sales for their individual reference as well. Any variances in quality or detail from approved PPS should be brought to the attention of the Purchasing Manager as well as the appropriate individual involved in QC management.
?Ensure the closure of each project according to defined timelines
?Collaborate with company International to develop new tools/forms (eg: Inquiry Request Form and Inquiry spreadsheet)
?Manage and update inquiry spreadsheet to be used for daily / weekly follow up with purchasing partners as well as file of product specifications, decoration areas, miscellaneous artwork.

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